The only official copy of this file is the one on-line in the NSLS ESH website. Before using a printed copy, verify that it is the most current version by checking the document issue date on the NSLS ESH website.
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Number: |
LS-ESH-PRM-1.3.6 |
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Section: |
WORK PLANNING AND CONTROL PROCEDURE |
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Date: |
05/08/2007 |
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Revision: |
6 |
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Prepared by: |
A. Boerner/G. M. Van Derlaske |
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| Reviewed by: | Andrew Ackerman, NSLS ESH/Q Manager | |
| Reviewed by: | W. R. Casey, NSLS-II ESH Manager | |
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Approved by: |
Chi-Chang Kao, NSLS Department Chair |
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Steve Dierker, ALD, Light Sources Directorate | |
1. Purpose
The purpose of this procedure is to implement the Work Planning and Control System Subject Area within the Light Sources Directorate (DL). It applies to all work authorized and performed at or for the NSLS and NSLS-II. A graded approach that is commensurate with the level of hazard, programmatic impact, and quality assurance is used to determine the level of rigor required. The DL utilizes the electronic version of the BNL SBMS Work Permit form. This DL PRM is supplemental to the BNL SBMS Work Planning and Controls for Experiments and Operations, which should be consulted for detailed information beyond the scope of the PRM.
It is the intent of this PRM to ensure that all work performed within the Light Sources Directorate is adequately screened and planned at the supervisor/worker level; or through enhanced work planning conducted under the supervision of the appropriate Work Control Coordinator and the Work Control Manager.
2. Scope
This procedure applies to all work undertaken at the DL. This includes work performed by the BNL Service Groups, DL Scientific, Professional and Technical Staff, DL Beamline Staff and Users, and Outside Contractors and Vendors. For planning, analyzing and conducting experiments, refer to PRM 1.3.5a, Experiment Safety Review.
Work screening is performed, but a work permit is not needed for the following:
- Routine activities that follow written procedures approved for work conducted at DL facilities.
- General administrative work.
- Work that is covered by the individual's Worker Qualification Matrix. (Note: in some cases a formal work permit may be specified in the Matrix)
- Work that has been screened by the supervisor/worker and has been determined to contain no unusual hazards or conditions beyond the worker’s training and qualification.
3. References
BNL SBMS Work Planning and Control for Experiments and Operations
4. Definitions
Work Planning and Control for Experiments and Operations - Definitions
5. Prerequisites
A prerequisite for applying the work control system is to understand the concept of the Screening Guidelines for Work Planning and Control.
DL Work Control Managers and Work Control Coordinators are required to take the appropriate training, as per SBMS Subject Area Work Planning and Control for Experiments and Operations and the Light Sources Directorate training for Work Control Coordinators LS-WCC-BRIEF.
6. Responsibilities
6.1 The NSLS and NSLS-II Work Control Managers (WCMs) are responsible for the overall functioning of the DL Work Control Programs. Each organization shall designate a Deputy WCM for back-up to the WCM. The WCM will:
· Provide guidance and interpretation of work planning requirements applicable to Directorate activities.
· Convene and chair the Work Planning/Permit Review Committee. There will be a separate Work Planning Committee for the NSLS and for the NSLS-II project which will be convened as needed to review work requiring an enhanced level of planning. The membership of each Work Planning Committee will consist of the applicable WCM and Building Manager, Training Coordinator, ESH personnel assigned to NSLS or NSLS-II, such as the applicable Environmental Compliance, Facility Support, and Industrial Hygienist representatives. Also attending will be the Work Control Coordinator (WCC) as well as the involved technician/engineer/scientist/trades associated with the work covered by the permit. The WCM will invite additional Subject Matter Experts (ESH Professionals) as needed to assist in the planning process.
· Schedule meetings as needed with WCC’s and appropriate line management personnel to provide training and update information regarding BNL work planning requirements and experience.
· In conjunction with the ESH Coordinator or other designated ESH professional, review work performed under a Memorandum of Understanding for NSLS/NSLS-II to determine that clearly defined responsibilities exist for work planning and control, and to provide oversight as needed to determine the effectiveness of the program.
6.2 Supervisors and Work Control Coordinators (WCC) are responsible to screen all work pertaining to their group/assigned function to determine the appropriate level of work planning that is required to conduct the activity in a safe manner.
· All work assigned and authorized must be adequately screened by the supervisor and the worker to ensure that the hazards and controls are understood and that no unusual conditions exist which require additional planning. As needed, the supervisor/worker shall consult with applicable Job Risk Assessments (JRAs) or appropriate ESH personnel for additional information regarding hazards and their controls.
· Work that is governed by a written procedure or is addressed in a worker’s qualification matrix does not normally require additional work planning unless specified in the procedure or matrix. However, additional planning is required when unexpected conditions are encountered.
· The supervisor/work control coordinator is responsible to confirm that all workers are trained and qualified to perform the assigned work.
· Work performed for the NSLS/NSLS-II by other Laboratory organizations under a Memorandum of Understanding (MOU) shall be planned and controlled as defined in the MOU.
· Work performed by a contractor/vendor must also be screened by the responsible supervisor to determine applicable training and work planning requirements for the workers. All work conducted by a contractor/vendor is subject to BNL Work Planning and Control requirements. Consult the contractor vendor training guidance prepared by the NSLS/NSLS-II Training Coordinator.
· Work that has been authorized by a Work Control Coordinator under the conditions of a specific work permit shall be recorded in a log maintained by the WCC. After the work is completed, the WCC shall close out each permit for which they have authority.
· In the event that the responsible WCC or back-up is not available to screen an assigned task to determine ESH planning requirements and worker qualification requirements, the work shall be screened by the most knowledgeable systems technician, the cognizant Systems Engineer, and a member of the Work Permit review team to determine the status of additional formal enhanced work planning.
· WCC’s are also Designated Callers authorized to call the BNL Maintenance Management Center at ext. 2468, or to place electronic work requests via MAXIMO to request maintenance and repairs by the BNL Service Groups.
6.3 A designated ESH Professional shall be the Primary Reviewer of all Work Permits that have an overall rating of Moderate or High. Only the designated ESH Professional, or his/her designated alternate, as the Primary Reviewer, may PIN Moderate or High Hazard Work Permits.
7. Procedure
The work planning process at the DL is performed in accordance with the flow chart shown in Appendix 1. This process as defined conforms to the BNL SBMS Work Planning and Controls for Experiments and Operations, with the following authorized exception: the DL utilizes the BSD Electronic Work Permit (EWP) System. To access the EWP follow the directions given in Appendix 2. After the EWP is pinned, a hard copy shall be printed on green paper by the WCM and a work package will be given to the designated WCC. Any other color paper will be considered a copy.
8. Records Management
Completed, signed and closed out original green Work Permits are compiled and archived with the WCMs. A white copy of all closed Electronic Work Permits shall be printed and placed in the work package file to capture any comments that were added to the electronic form during the work process. WCCs should archive copies of all completed, closed out permits for which they authorized work for future reference.
APPENDICES
Appendix - 1 Light Sources Directorate Work Permit Flow Chart
Appendix - 2 Light Sources Directorate Electronic Work Permit Help Sheet Attachment
Appendix - 3 Light Sources Directorate Work Permit Log Sheet
The only official copy of this file is the one on-line in the NSLS ESH website. Before using a printed copy, verify that it is the most current version by checking the document issue date on the NSLS ESH website.