The only official copy of this file is the one on-line in the NSLS ESH website. Before using a printed copy, verify that it is the most current version by checking the document issue date on the NSLS ESH website.
Light Sources Directorate Policies and Requirements Manual
| Number: | LS-ESH-PRM-2.5.0 |
| Section: | COMPRESSED GAS CYLINDER STORAGE POLICY |
| Date: | 08/20/2008 |
| Revision: | 1 |
| Prepared by: | R. Kiss |
| Approved by: | Andrew Ackerman (ESH/Q Manager) |
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Purpose: To define and provide requirements for the storage of Compressed Gas Cylinders at the NSLS.
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Scope: This policy covers all areas of the NSLS complex, and applies to all NSLS Staff, and Users.
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Policy: It is the policy of the NSLS to provide safe, controlled storage of compressed gas cylinders as defined in the BNL SBMS.
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Reference:
SBMS: Compressed Gas Cylinders and Related Systems
SBMS: Chemicals, Working with
SHSD: Chemical Management System
Procurement & Property Management, SOP 105.2 Compressed Gas Cylinder Tagging and Control
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Definitions: Research Gas: Any compressed gas other than BNL Inventory Stock gas. Any gas purchased through BNL PPM or other means, delivered to and used at the NSLS.
Static Inventory Gas: Any cylinder listed in the BNL Inventory of stock gas cylinders.
Compressed Gas Cylinder: Any size compressed gas cylinder including Lecture Bottles.
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Procedure:
6.1 Location: Compressed Gas Cylinders not in service shall be stored in the Compressed Gas Cylinder storage cages and racks located outside the West Roll up Doors. Cylinders not in use shall not be stored inside the building in storage cabinets, lab spaces, and general storage areas.
6.2 Keys: Keys to the storage cages are available for sign out from the NSLS Control Room. Different cages are used to store specific classes of gases, e.g., Flammable, Inert, and Oxidizers. Cylinders shall be placed in the proper cage to avoid mixing of incompatible cylinder contents.
6.3 Labeling: All cylinders must have a cylinder status tag. This tag indicates “Full”, “In-use” or “Empty.” All cylinders shall have a legible content label. All cylinders must be labeled with local contact owner contact information: Name, Beam Line, and Date. Labels should be weatherproof, to ensure that the labels can withstand exterior storage. Compressed Gas Cylinder Tagging and Control
6.4 Inspection/Testing: All cylinders are required to undergo a periodic hydrostatic test. Cylinders in storage that have passed their test date and show signs of damage or deterioration shall be returned to the supply company.
6.5 Purchase of Compressed Gases: BNL recommends that all compressed gasses be purchased through the BNL Purchasing system. Cylinders purchased through a Purchase Order will be automatically entered into the CMS inventory system. Persons purchasing cylinders by any other process will need to register the cylinder with CMS. It is recommended that compressed gas be purchased from one of the recommended suppliers that normally deliver to BNL. This will expedite and simplify the return of the cylinder to the company. Welco CGI is the current compressed gas cylinder supplier.
6.6 Chemical Management System: Chemical Management System All Research compressed gas cylinders shall be registered with the CMS. A CMS barcode label shall be securely fastened to each cylinder. Care must be taken to ensure that CMS labels stay attached to the cylinder. Upon completed use of the cylinder, the CMS barcode must be removed and returned to the CMS system to remove the cylinder from inventory. CMS must be notified of any major changes in the maximum quantities of Static Inventory gases at the beam lines so that the Static inventory listing can be updated.
6.7 Cylinder rental and disposal fees: The purchaser of the compressed gas cylinder is responsible for all cost associated with its use. This includes but is not limited to any monthly charges from the supply company, fees associated with the return of the cylinder, fees associated with testing required for disposal of cylinders.
6.8 Return of cylinders: CMS Barcode must be removed and returned to the CMS office (see CMS Management System above). The Full and In-use portions of the status must be removed when the cylinder is placed into the return rack. Upon completion of use, or completion of experiment, the owner is responsible for the returning the cylinder to the vendor. If the cylinder was purchased from one of the recommended companies, place the cylinder into the “Empty/Return” rack. The Cylinder Warehouse will transport the cylinder to the warehouse and arrange for return to the vendor. Cylinders purchased by other means or transported to BNL, are the responsibility of the owner. Any costs associated with returning the cylinders to the company are the responsibility of the owner. Prior to leaving the NSLS it is the owner’s responsibility to make necessary arrangements for returning.
6.9 Disposal of cylinders: Owners are responsible for all cost associated with the disposal of any cylinder not returned to the supply company. This shall include any testing to determine contents, etc.
6.10 Periodic Area Inspections: The NSLS facility Manager or designee shall perform periodic inspections of each storage area. Any cylinder found that does not meet the requirements of this policy shall be removed from storage, the cylinder status tag marked "hold," and the cylinder placed in the return rack. If the proper owner cannot be determined and notified by the Facility Manager or Designee, the cylinder will be disposed of through the proper channels.
 | PRM Table of Contents |
| Document Review Frequency | 3 Years |
Review signatures on file with master copy of controlled document
| LIGHT SOURCES DIRECTORATE REVISION LOG | |
| Document Number: | LS-ESH-PRM-2.5.0 |
| Subject: | Compressed Gas Cylinder Storage Policy |
> See NSLS Quality Control Coordinator for original revision and review signatures <
| REVISION TABLE | ||
| Rev | Description | Date |
| 1 | Original Document | 08/20/2008 |
For information regarding this document contact R. Kiss, mailto:kiss@bnl.gov
