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1.0 PURPOSE
To describe training policies specific to the NSLS.
2.0 SCOPE
These policies apply to all personnel entering or working
within the NSLS Facility, including but not limited to employees,
Contractors, Users, Visitors, and
all others who are employed or sponsored by the NSLS to perform work or provide
a service.
3.0 POLICY
3.1 NSLS Staff
Minimum NSLS requirements below are in addition to any
general BNL employee requirements.
- 3.1.1 Scientific and Technical
Staff (scientists, engineers, technicians).
- Radiological training at the GERT (TQ-GERT)
level or higher (See section 6.6 for
information about reciprocity)
- ESH Briefing for New Staff (LS-ESH-LSSTAFF)
- NSLS
Safety Module for Scientific and Technical Staff (LS-ESH-SCITECH)
3.1.2 Administrative Staff:
- Radiological training at the GERT (TQ-GERT)
level or higher (See section 6.6 for
information about reciprocity)
- ESH Briefing for New Staff (LS-ESH-LSSTAFF)
3.1.3 Resident
Beamline Staff
- BNL Guest Site Orientation (TQ-GSO)
or equivalent
- Cyber Security (GE-CYBERSEC)
- Radiological training at the GERT
(TQ-GERT) level or higher
- NSLS
Safety Module for Scientific and Technical Staff (LS-ESH-SCITECH)
- Laboratory Standard (HP-IND-220)
- Cryogen Safety with 24-month requal
(HP-OSH-025-24)
- Compressed Gas Safety with 24-month requal (TQ-COMPGAS1-24)
- Reducing Injuries and Accidents in the Workplace (TQ-SAFEAWARE)
- Lead in the Workplace (TQ-LEAD1)
- NSLS Lead Working Guidelines (LS-LEADPRM)
- Portable Ladder Safety (TQ-LADDER)
- An appropriate level of electrical safety as determined
by the Training Coordinator
- An appropriate level of Lock-Out/Tag-Out as determined
by the Training Coordinator
3.2 Guests
(non-Users),Collaborators,
Minors
3.2.1 The NSLS
Training Coordinator in cooperation with the
ESH Coordinator and Host
identifies and assigns required training according to BNL Training and Qualifications
policies and NSLS Policies. The host ensures that training is
completed before any work begins.
3.2.2 NSLS requirements for Guests,
Collaborators, and
Minors are:
- ESH Orientation for New Staff (LS-ESH-LSSTAFF).
- Radiological training at the GERT (TQ-GERT) level or
higher if the person will work in a NSLS radiologically
controlled area. See section 6.6 for
information about reciprocity.
- NSLS
Safety Module (LS-ESH-SAFETY or equivalent) if the person is
performing experimental work or scientific research.
3.3
Users
3.3.1
Short-Term Users shall be considered to be
under the supervision of the User Administration Office for the purposes of
acquiring the training necessary for access to the facility.
3.3.2
Users shall be considered to be under the
supervision of the Beamline Spokesperson/Designee for the purposes of
acquiring the necessary training to work on the beamline.
3.3.3
The Beamline Spokesperson will be responsible for maintaining current
training requirements for their beamline.
3.3.4
Minimum training requirements for Users are:
- NSLS
Safety Module (LS-ESH-SAFETY)
- Radiologically training at the GERT (TQ-GERT) level or higher. See
section 6.6 for information about
reciprocity.
- BLOSA
(see Section 3.7 below)
- Hazardous
Waste Generator Training (HP-RCRIGEN3) for minimum of one person per experiment
generating hazardous waste, as determined and documented by NSLS
Experiment Review Coordinator on the Safety Approval Form
- Any
other training required by NSLS
Safety Staff
3.4
Contractors and Vendors
Contractors and Vendors being brought in by the NSLS must use the
NSLS
Contractor/Vendor Orientation Form. It is the responsibility
of the Host to ensure all training is completed before any work
begins.
3.4.1 The NSLS ESH Briefing for Contractors/Vendors (LS-ESH-CONTRACTOR)
is required for all contractors working in the
NSLS Facility, whether sponsored by another
BNL Department/Division or by the NSLS, except for food machine
vendors or except where the work:
- Will be completed in one day or less, and
- Will not require additional onsite visits within a
one-year period, and
- Is not being performed against a service contract, and
- Is not considered hazardous as defined in the Standards
Based Management System (SBMS).
The NSLS ESH Briefing for Food Vending Machines (LS-ESH-FOODMACH)
is required for all food machine vendors.
3.4.2 Contractor-Vendor Orientation (HP-Q-006) is required
for all contractors working in the
NSLS Facility, whether sponsored by another
BNL Department/Division or by the NSLS, except where the work:
- Will be completed in three days or less, and
- Will not require additional onsite visits within a
one-year period, and
- Is not being performed against a service contract, and
- Is not considered hazardous as defined in the Standards
Based Management System (SBMS).
3.4.3 Radiological training at the GERT (TQ-GERT) level or higher
is required for all food machine vendors. It is also required
for any contractors or vendors who will work in a radiologically
controlled area unescorted.
3.4.4 Other training may be required for the job (e.g.
cranes, electrical safety, cryogens, heights) as determined
by any of the following: the Training Coordinator, ESH
Coordinator, Electrical Safety Officer, Work Control Manager,
and Host.
3.5 BNL Staff from Other
Departments and Divisions:
Regardless of other BNL training
completed, such personnel must undergo facility specific training for the
NSLS
Facility. The ID badge will be encoded for access only if the
location and all training requirements for access are completed and current.
3.5.1 Personnel from Plant Engineering,
Central Shops, Supply & Materiel, and the custodial staff must undergo the NSLS ESH
Briefing for Plant Engineering Personnel (LS-ESH-PESM). Radiological
training at the GERT (TQ-GERT) level or higher is required for
access to Controlled Areas.
3.5.2 Safeguards & Security
Personnel must undergo the NSLS ESH
Briefing for Safeguards and Security Personnel (LS-ESH-SSD) and
Emergency Services Personnel Personnel must undergo the NSLS ESH
Briefing (LS-ESH-SAFEEMERG). Radiological training at the
GERT (TQ-GERT) level or higher is
required for access to Controlled Areas.
3.5.3 BNL scientific and technical
personnel defined as Users of the NSLS Facility
must fulfill the user training requirements described in Section 3.3.
3.5.4 BNL Staff who do not fit
categories 3.5.1 through 3.5.3 above but require access to Controlled Areas
(e.g. Safety & Health Services staff, ITD staff, etc.) must
complete the NSLS ESH Briefing deemed most appropriate (LS-ESH-LSSTAFF, LS-ESH-PESM, LS-ESH-CONTRACTOR,
etc.) by the NSLS Training Coordinator.
The BNL staff person's Department/Division is responsible for ensuring that
they also take GERT (TQ-GERT) as the minimum radiological training prior
to requesting access to Controlled Areas.
3.5.5 BNL Staff who do not require access
to any Controlled Areas but who will be working in the
NSLS
Facility (e.g. tour guides, secretarial pool personnel,
computer programmers) must undergo the ESH Briefing for NSLS Staff (LS-ESH-LSSTAFF).
3.6 Casual Visits / Tours
3.6.1 Tour groups must be registered
(in advance, if possible) with the NSLS Tour Coordinator. A
knowledgeable NSLS Staff guide will be assigned, if desired.
3.6.2 Tour guides must be trained as
described in section 3.5.4 in order to escort tour groups into Controlled
Areas. If access to Controlled Areas will not be required, then they
should be trained as described in section 3.5.5.
3.6.3 No training is required for
BNL staff or other visitors entering the
NSLS Facility
for meetings, workshops, audits, tours, or other such activities, provided
that ALL FIVE of the following conditions are met:
a) The Visitor is
escorted by trained personnel at all times while in any Controlled Areas.
If an escort is unavailable or unfeasible, then they must be trained
for unescorted access as described in Sections 3.1 through 3.5.
b) The Visitor,
even under escort, must not remain in any Controlled Area for more than
eight (8) hours. If more than eight hours is required, then they
must be trained for unescorted access as described in Sections 3.1 through
3.5.
c) The Visitor
must not participate in any experiment; they must strictly observe. If they participate in an experiment
then they are by
definition a User and must be trained
as described in Section 3.3.
d) The Visitor and their Escort
must complete the Visitor/Escort Form before entering any
Controlled Area.
e) Foreign national visitors must receive approval
through the Guest Information System prior to the visit.
3.7 BLOSA
Beam Line Operations and Safety Awareness Training (BLOSA) provides beamline-specific
ESH information that is not covered in the general NSLS Safety Module and ESH
Briefings.
3.7.1 Each User
must be trained on each beamline on which they will be conducting
experiments. A beamline will not be enabled by Operations Coordinators
unless all personnel present at the beamline have received BLOSA training. All
Users arriving after the start of the
experiment are expected to receive BLOSA training at the time of
arrival.
3.7.2 The BLOSA form is to be used
for those individuals who will work on the beamline and who have
already completed GERT (as a minimum) and the
NSLS Safety Module (LS-ESH-SAFETY or equivalent).
Escorted visitors / observers should NOT use
the BLOSA form; they should use the Visitor/Escort form located at
each entrance to the Experimental Floor.
3.7.3 It is the responsibility of
the cognizant beamline personnel and the Users
to ensure that training is obtained.
3.7.4 BLOSA is provided by the staff
responsible for the management of the beamline.
Each beamline must designate specific individuals who
are authorized to provide BLOSA to untrained users. These individuals
must be listed on the beamline's BLOSA form.
3.7.5 BLOSA must be renewed every
two (2) years as a minimum. Some beamlines, at their discretion, may
require more frequent training intervals.
3.7.6 The BLOSA form when completed
becomes the primary record of the training and is used by User
Administration to update BLOSA training in the NSLS User Database. The form is collected by the Operations Coordinators and is forwarded
to User Administration.
3.7.7 A log of BLOSA training is not required at the
beamline, but may be a
useful source of information if questions arise about an individual's
training status, particularly in the first few days following training when
the data may not yet have been entered into the data base.
If a log is maintained, the date of training and the names of the
persons receiving the training and the initials of the trainer would be
sufficient information.
3.7.8 Each beamline must have a
yellow safety board posted in a conspicuous location at the beamline,
usually on the hutch near the door. Attached to the board should be the
following:
-
Facility
Layout Drawing showing emergency egress routes from your beamline,
routes shown in red
-
Beamline
Management organization chart/list with contact information
-
Safety
Checklist
-
Padlock
Checklist
-
Vacuum
Procedures
-
Clear
pocket - for posting the current Safety Approval Form
-
A
folder or pocket for depositing original signed BLOSA forms (for
collection by OP COs)
3.8 NSLS
Machine Shops
NSLS Machine Shop Training is required prior to using any NSLS
machine shop.
3.8.1 As a minimum, each user of any
NSLS machine shop MUST complete the following, which only need to be
signed once regardless of how many NSLS machine shops the person desires
access to. Completing this training allows the person to use hand and
power tools unescorted, and to use large equipment (lathe, drill press,
etc.) under the supervision of the Shop Manager.
- Job-Specific Environmental Awareness Training for
Machine Shop Operations (LS-ENV-SHOP)
- NSLS User Machine Shop Safety Rules (LS-SH-RULES1)
- Viewing the Machine Shop Safety Video (LS-SH-VID2)
3.8.2 A person may receive
specialized training and be "checked out" on one or more of the
following pieces of equipment. Once this training has been completed,
the person may operate that piece of equipment without supervision.
- Belt Sander (LS-SH-BLTSND)
- Band Saw (LS-SH-BNDSW)
- Drill Press (LS-SH-DRILLPR)
- Grinder (LS-SH-GRINDER)
- Lathe (LS-SH-LATHE)
- Milling Machine (LS-SH-MILLING)
3.9 Source Development Laboratory (SDL)
3.9.1 Anyone needing to work in or
around Building 729 (SDL) must complete the following as a minimum:
- Radiological training at the GERT level or higher. See section 6.6 for information on
reciprocity.
- ESH Briefing for SDL Access (LS-ESH-SDL)
3.9.2 Additional training
(e.g., contractor/vendor orientation, ESH Briefing for Plant Engineering
Personnel, NSLS ESH Orientation, laser safety) may be required based on the
nature of the work to be done.
3.9.3 SDL technical staff, SDL operations staff, and SDL facility
users must complete SDL Beamline Operations and Safety Awareness (LS-SDL-BLOSA)
training.
3.10 Environmental Training
3.10.1
Employees receive the employee environmental training according to BNL
policy.
3.10.2
The NSLS Safety Module (LS-ESH-SAFETY) and the
Guest Site Orientation (TQ-GSO) include the environmental
training needed for NSLS Users,
Guests, and Resident
Beamline Staff, respectively.
3.10.3 For
anyone whose work involves a Significant Environmental Aspect as defined in
the
NSLS
Environmental Management System, job-specific environmental awareness
training will be required in addition to the training in 3.10.1 or 3.10.2.
3.11
Work
Planning and Qualified Worker Matrices
NSLS Supervisors must maintain
the
Qualified Worker Matrix for each employee performing a task at the NSLS. For any
employees performing tasks requiring Work Planning, tasks will
be assigned and specific training administered according to the
Qualified Worker Matrix and the Work Planning and Control
Procedures.
3.12
Sealed Sources
3.12.1
Custodians of most exempt radioactive sources require GERT; custodians of
Accountable radioactive sources require Radiological Worker I. See the NSLS ESH
Coordinator for details.
3.12.2
Americium-241 Sealed Source Users require the following training:
3.13 Cranes and Forklifts
Training and a practical examination are required before operation of any
forklift or crane is permitted. NSLS has a designated
Crane
and Forklift examiner.
3.14 Minors
Training requirements for minors
are similar to those for adults and depend on the specific program in which
the minor is involved. All minors are
processed through the NSLS Guest Administrator. Special procedures for
facility access apply to minors - please refer to
LS-ESH-PRM-0.1.0.
3.15 Occupational Health and Safety
Assessment Series (OHSAS) 18001
Operational safety and health training
outlined in the NSLS OHSAS Management System Manual are consistent with BNL
requirements and will be provided to staff and resident beamline staff.
3.15.1 NSLS Staff and Resident Beamline
Staff
- Reducing Injuries and Accidents in the Workplace (TQ-SAFEAWARE)
- Hazard Specific OSH Training may be required based
on the nature of the work to be done or assigned responsibilities
4.0 REFERENCES
5.0 DEFINITIONS
BTMS: Brookhaven Training Management System. The database where the BNL training information resides, including individual
training records, course descriptions and equivalencies, Job Training Assessment
codes, etc.
Collaborator:
A person employed by NSLS for a specified term (e.g. 6 months, 2 years). This is usually a scientist who may or may not be a user of the facility.
Contractor: A person (contractor,
sub-contractor, consultant, or vendor) who performs work or provides a service,
not of a scientific nature, under contract to the Laboratory.
Guest: A person holding a BNL Appointment,
who may or may not be an NSLS Facility User.
Host: The BNL Employee responsible for
supervising a Guest, Collaborator, or Minor, or for contracting for and
overseeing the work of a Contractor.
Minor: A person under the age of
18 years.
NSLS Facilities: Includes the following
buildings: 725 (NSLS), 726, 727, 728, 729 (SDL), 535, and 129.
Resident Beamline Staff:
Persons responsible for the operation and maintenance of a beamline, and whose
responsibilities require frequent or constant access to the NSLS. Such
personnel include Local Contacts, Scientific Staff, and Technical Staff as
designated by the beamline management. Resident Beamline Staff may be NSLS
employees, employees of other BNL Departments, or employees of external
institutions.
Short-Term User: A person holding a BNL appointment
who uses the NSLS Facility and who is expected to be on the BNL Site for less
than 60 days within a 2-year period.
User: A
person utilizing an NSLS beamline or the SDL for scientific research.
Vendor: See "Contractor".
Visitor:
A
non-BNL person coming to the NSLS for a short period of time (a few hours to 1
or 2 days) and who is not performing research on a beamline or other
work for BNL/NSLS. Examples include meetings, workshops, and tours.
6.0 PROCEDURES
6.1 Forms
All NSLS training forms (beginning with Course Code "LS-") must
be forwarded to the NSLS Training Coordinator when completed for
entry into the Brookhaven Training Management System (BTMS):
6.2 Upcoming Expirations and Lapsed
Training Notifications
6.2.1 Reports listing outstanding
training requirements as well as upcoming expirations are reviewed by the
Training Coordinator and are used to track the completion of required
training.
6.2.2
To ensure that work is not performed by individuals with lapsed training
qualifications, the Training Coordinator notifies both the individual and
their supervisor of any lapsed qualifications.
6.3
Challenge Exams
Challenge exams for the following courses are available online
from the BNL Training website:
- GERT
- Radiological Worker 1
6.4
New Employee/Guest Orientation Forms Procedures
6.4.1
NSLS has its own version of the New Employee/Guest Orientation Form and the Contractor/Vendor
Orientation Form, maintained by the NSLS Training Coordinator
and Guest Administrator.
6.4.2
The signed originals of these forms are maintained by the NSLS Guest
Administrator.
6.5
Shop Training Procedures
6.5.1 Job-specific environmental training for machine shop
operations is required by all machine shop users.
6.5.2
All
other shop training (Acknowledgement form, Video, and equipment check-outs)
is the responsibility of the NSLS User Machine Shop Manager.
6.5.3
The originals of the Machine Shop User Safety Acknowledgement Form and
the equipment checkout sheets are submitted to the NSLS Training Coordinator for
data-entry into the BTMS.
6.6
Reciprocity and Exemptions for GERT
6.6.1 Facility users may receive reciprocity for GERT (TQ-GERT)
upon showing proof of training (e.g. certificate or card) issued
from another DOE facility, provided the user also successfully
completed the NSLS Safety Module (LS-ESH-SAFETY) on or
after July 6, 2006. Requests for reciprocity are made by
contacting User Administration after the safety module has been
completed. Reciprocity must be approved by the NSLS Training
Coordinator or by a designated member of the NSLS User
Administration Office.
6.6.2 All others may be exempted from the course content for
GERT (TQ-GERT) but must complete the
Challenge Exam for GERT.
6.6.3 Exemptions and Reciprocity will not be granted
if the training is due to expire within three months.
7.0 FORMS
All
NSLS training forms are available through the
NSLS training website.
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